Organizing Essay Example | Topics and Well Written Essays - 750 words

Organizing - Essay Example Organizational structure makes possible the application of the process of management and creates a framework of order and command through which the activities of the organization can be planned, organized, directed and controlled. The division will function best when members act not as individuals but as members of highly effective work groups. The new organizational structure of the division will be based on overlapping group membership with a linking- pin process by which the superior of one group is a subordinate member of the next group. The superior is, therefore, the linking-pin between a group of subordinates and the next authority level group. This process will arise from the interaction of people working within the division and the development of groups with their own relationships and norms of behavior, irrespective of those defined within the formal structure. This leads to a major distinction between formal and informal groups (Robbins, 2004). Mutual adjustment will help to realign individuals according to their professional and personal goals. It will involve the ability of specialists to adapt to each other in discovering the activities which need to be undertaken. Under mutual adjustment, control of the work will rest with the members of the division themselves and is achieved through the process of informal communication. The new order will be based on teamwork, but some formalization rapidly became necessary (Senior, 2001). Tasks and functions will be assigned according to professional skills and personal qualities of employees, their work expectations and level of expertise (defined on the basis of interviews and questionnaires). Teamwork will be the core of new structure based on compatibility of the members, permanence of group members and the nature of tasks. Also, production controllers will be replaced by production managers, so supervisors will be replaced by team leaders whose role is to help people achieve t heir goals and work as members of their own team. Teams will set up to identify the skills and attributes needed by team leaders and members in their new work environment. Steps to Manage the Transition The division will follow traditional process of change: I - unfreezing, II - intervening, and III - refreezing (Nickols, 2003). Unfreezing A special commission (5 employees) will be created which aim is to identify areas of improvements and find possible solutions. It is supposed that staff will take an active part in this process expressing hopes and expectations, identifying problems and areas of improvements. This strategy is aimed to overcome poor communication and create a positive climate in the division. A loan can be taken in order to update the line and increase production facility. If organizational funs are limited, employees can be asked to invest personal funds into this project (for instance a month pay which will be returned with an interest). Intervening The need to focus on quality in order to improve competitive edge, it will be necessary to invest in employee development, particularly via a new training centre with a training coordinator. Initial changes will be to do with breaking down functional barriers by setting up teams. The concept of internal customers and suppliers will be developed, and clear and interrelated targets will be set for all managers in the supply chain. Training will